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Sourcing Specialist - Finance Department

Company: Poudre School District
Location: Fort Collins
Posted on: November 21, 2022

Job Description:

This position reports to the Sourcing Supervisor and supports district ends through the utilization of collaborative problem
solving and critical thinking skills to facilitate purchasing and contracting processes to obtain the best possible price, considering all
factors, for needed supplies, materials, and equipment.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Description of Job Tasks Frequency % of Time
Daily = D On an annual
Weekly = Wbasis, e.g. 10
Monthly = M hours of a 40
Quarterly = Q hour work week = 10/40
Annually = A = 25%1. Review purchase requests to ensure they are complete, accurate and set up to meet both internal D 33%
and external needs. Apply independent critical and analytical thinking skills and judgement to
ensure documentation to support vendor selection and pricing is complete, accurate, and
complies with District Procurement Policies, Administrative Guidelines, and procedures.
Review and negotiate contract terms and conditions and/or route contracts to Contract
Specialist for review. Review account codes to ensure accurate coding in accordance with the
Colorado Department of Education Chart of Accounts. Route purchase requests to obtain
additional required review and approvals.2. Evaluate and identify opportunities to enhance the end user experience and increase the D 10%
awareness, understanding, and compliance with District Procurement Policies, Administrative
Guidelines, and procedures; provide training and technical support to district staff; collaborate
with school and department staff to determine purchasing needs and develop purchasing
strategies.3. Convert approved purchase requests to purchase orders and submit to appropriate suppliers. D 5%
Serve as a liaison between suppliers and end users as necessary to ensure purchases are ordered,
delivered, and invoiced at the quoted amounts and in accordance with contract terms and
conditions.4. Attend work and arrive in a timely manner. D 1%
5. Collaborate with project managers and end users to develop solicitations and coordinate the M 20%solicitation process from posting of solicitations through recommendation to award. Provide
guidance and assistance to project managers and end users throughout the process. Prepare
and/or assist with the preparation of accurate and well justified award recommendations.6. In consideration of applicable laws, policies, guidelines, district objectives, providing for M 10%
maximum competition, and providing timely delivery of goods/services, determine the
appropriate sourcing method for purchases.7. Identify and analyze trends in district-wide spending patterns to identify opportunities to M 5%
leverage purchasing power and ensure administrative guidelines, procedures and other
materials address and support the unique needs of the District. When deemed appropriate,
serve as the project manager for district-wide solicitations.


2407 LaPorte Avenue, Fort Collins, CO 80521 --- phone: (970) 490-3488
web: www.psdschools.org

8. Prepare a wide variety of written materials (e.g., award letters, justification memorandums bid M 5%
packages, contract documents, stop notices, Board agenda items, change orders,
recommendation for action, etc.) for the purposes of providing documentation for reference to
others, following-up, initiating the bid process, providing historical records of projects for
future reference, and/or addressing regulatory requirements. Maintain purchasing records as
required by the Colorado State Archives Records Management Manual for school districts.9. Establish and maintain positive supplier relationships. Coordinate supplier activities and M 5%
functions (e.g., pre-bid conferences, vendor presentations, informational meetings, etc.) for the
purpose of ensuring best practices in procurement. Assist with the monitoring of supplier
performance and identify, review, and resolve supplier performance issues.10. Assist with the development and maintenance of up-to-date training materials, procedural A 5%
documents and resources related to the purchasing process. In collaboration with the Assistant
Controller and Financial Assistance and Support Team, develop training tracks to meet the
needs of end users at various levels throughout the organization.11. Perform other duties as assigned. Ongoing 1%
TOTAL= 100%

EDUCATION AND RELATED WORK EXPERIENCE:

  • Bachelor's degree in Business, Purchasing, Accounting, Finance, Public Administration, or related field
  • Minimum of three (3) years purchasing experience required, contract administration experience preferred
  • Equivalent combination of education and experience acceptable

    LICENSES, REGISTRATIONS or CERTIFICATIONS:
    • Criminal background check required for hire--- Certified Professional Public Buyer (CPPB), Certified Public Purchasing Official (CPPO), or Certified Professional in SupplyManagement (CPSM) certification or similar certification preferred

      TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:
      • Oral and written communication skills
      • English language skills
      • Interpersonal relations skills
      • Math skills
      • Customer service skills
      • Critical thinking and problem-solving skills
      • Ability to maintain confidentiality in all aspects of the job
      • Ability to manage multiple priorities
      • Ability to manage multiple tasks with frequent interruptions
      • Attention to detail
      • Ability to deliver training
      • Ability to work within a team environment and with minimal supervision
      • Ability to maintain honesty and integrity in all aspects of the job
      • Ability and willingness to adhere to attendance requirements, including regular and punctual employee presence
      • Ability to promote and follow Board of Education policies, Superintendent policies, and building and department procedures
      • Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic andeducational backgrounds
        • Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriatesafety equipment, and report unsafe conditions to the appropriate administrator51006 - Sourcing Specialist


          MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
          • Operating knowledge of and experience with personal computers and peripherals
          • Operating knowledge of and experience with Microsoft Word, Excel, PowerPoint, Outlook, and/or other department softwarepackages
            • Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E-mail, etc.

              REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

              POSITION TITLE # of EMPLOYEES
              Direct reports: This job has no direct supervisory responsibilities.

              PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors and mental
              functions described below are representative of those that must be met by an employee to successfully perform the essential functions
              of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

              PHYSICAL ACTIVITIES: Amount of Time
              None Under 1/3 1/3 to 2/3 Over 2/3
              Stand X
              Walk X
              Sit X
              Use hands to finger, handle, or feed X
              Reach with hands and arms X
              Climb or balance X
              Stoop, kneel, crouch, or crawl X
              Talk X
              Hear X
              Taste X
              Smell X

              WEIGHT and FORCE DEMANDS: Amount of Time
              None Under 1/3 1/3 to 2/3 Over 2/3
              Up to 10 pounds X
              Up to 25 pounds X
              Up to 50 pounds X
              Up to 100 pounds X
              More than 100 pounds X

              MENTAL FUNCTIONS: Amount of Time
              None Under 1/3 1/3 to 2/3 Over 2/3
              Compare X
              Analyze X
              Communicate X
              Copy X
              Coordinate X
              Instruct X
              Compute X
              Synthesize X
              Evaluate X
              Interpersonal Skills X
              Compile X
              Negotiate X51006 - Sourcing Specialist

              WORK ENVIRONMENT: Amount of Time
              None Under 1/3 1/3 to 2/3 Over 2/3
              Wet or humid conditions (non-weather) X
              Work near moving mechanical parts X
              Work in high, precarious places X
              Fumes or airborne particles X
              Toxic or caustic chemicals X
              Outdoor weather conditions X
              Extreme cold (non-weather) X
              Extreme heat (non-weather) X
              Risk of electrical shock X
              Work with explosives X
              Risk of radiation X
              Vibration X

              VISION DEMANDS: Required
              No special vision requirements.
              Close vision (clear vision at 20 inches or less) X
              Distance vision (clear vision at 20 feet or more) X
              Color vision (ability to identify and distinguish colors) X
              Peripheral vision X
              Depth perception X
              Ability to adjust focus X

              NOISE LEVEL: Exposure Level
              Very quiet
              Quiet X
              Moderate
              Loud
              Very Loud

              51006 - Sourcing Specialist

Keywords: Poudre School District, Fort Collins , Sourcing Specialist - Finance Department, Accounting, Auditing , Fort Collins, Colorado

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