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Executive Administrative Assistant

Company: Anderson Podiatry Center
Location: Fort Collins
Posted on: November 17, 2021

Job Description:

Busy, specialty medical office in Fort Collins is seeking an employee to fill our Executive Administrative Assistant role.Anderson Podiatry Center has served the Fort Collins community for 40 years: 'Helping to Heal the Foundation of the Human Body'. Our staff is a tight-knit community and we're eager to add another member to our family. Our small-business atmosphere and flexible schedules are only a few of the perks that make working at Anderson Podiatry Center so special.What we are looking for: This position is designed for the experienced Medical Administrative Assistant.Duties of the position: The Executive Administrative Assistant to the owner/Medical Director and Leadership team plays a critical part in enhancing productivity and assisting with strategies and the vision of center with broad responsibilities in a fast paced healthcare administrative environment.A typical day of Executive Administrative Assisting may look like and duties/responsibilities include:Strong Electronic Medical Records, accounting, computer and internet research skills, flexibility, excellent interpersonal skills, effective communication skills, project coordination experience, and the ability to work well with all levels of staff.This position works closely with Providers and Executive Management. The ability to protect and maintain confidential matters is required.Job Duties:

  • Assists the owner/Medical Director, the Leadership Team and Physicians in a broad range of administrative tasks and extra projects as assigned.
    • Acts as the Recording Secretary for the Corporation: Accurately sets meeting agendas and takes meeting minutes for Administrative and staff level meetings and any other meetings as requested.
      • Handles all correspondence directed by the owner/medical director and co-director Leadership team.* Prepares confidential correspondence and maintains classified files such the physician personnel files and other administrative files as assigned.
        • Oversees Accounts payable and payroll assistant and prepares reports as needed* Oversees on-boarding and off-boarding of center employees, in tandem with IT consultant team.* Oversees and manages business systems for the clinic: policies, training, EMR* Prepares documents and correspondence as directed, distributing them to designated personnel.
          • Interacts with all levels of the organization acting as a point of information and coordination.
            • Coordinates travel arrangements as needed.
              • Updates and maintains corporate legal documents, physician files, contract files.* Assists in coordinating special events as requested.
                • Assists Credentialing company with needed documents and continuing education requirements for physicians.* Other duties as assigned.Executive Administration Assistant Required Experience: Skills and Abilities:
                  • Must have advanced knowledge of a variety of computer software applications including all Microsoft and experience with a variety of electronic Medical Records.
                    • Must have pleasant phone manner, exceptional communication skills and an ability to interact with individuals at all levels personnel, required.
                      • Must be highly organized.Education:
                        • High School Diploma or equivalent.
                          • Associates or Bachelor's degree in Business or related field highly desired.Previous Experience:
                            • Two to Five (2-5) years of experience providing executive level medical administrative support, or equivalent combination of education and experience.Hours* 25-32 hours flexible schedule* part time to full time consideredJob Type: Part-timePay: $18.00 - $23.00 per hourBenefits:
                              • Dental insurance
                              • Employee discount
                              • Flexible schedule
                              • Life insurance
                              • Vision insuranceCOVID-19 considerations:All required Covid precautions are maintainedExperience:
                                • medical adminstrative assistance: 1 year (Preferred)Work Location: One location

Keywords: Anderson Podiatry Center, Fort Collins , Executive Administrative Assistant, Administration, Clerical , Fort Collins, Colorado

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