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Administrative Assistant

Location: Fort Collins
Posted on: March 17, 2023

Job Description:

Description: The purpose of J-U-B ENGINEERS, Inc. (J-U-B) is Helping Each Other Create Better Communities. We foster a supportive and team-oriented environment to solve problems that improve society - while providing employees growth opportunities. Our Fort Collins, Colorado office is hiring a part or full-time Administrative Assistant to support our staff of 25 employees with many varied and detail-oriented tasks. The administrative assistant will perform a variety of duties and responsibilities. Main responsibilities include, but are not limited to: -- Answer and route office phone calls promptly, correctly and in a courteous manner -- Schedule meetings, office events, order food, and run errands-- Transcribe and distribute meeting agendas/action item lists and minutes. Attend meetings with clients and internal staff -- Review and distribute mail and ship packages-- Monitor, order, and purchase office supplies as needed-- Make travel arrangements and training registrations -- Resolve issues with and maintain office equipment and supplies-- Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment -- Partner with managers, engineers, and staff to understand needs and provide support including technical document review and distribution, cost worksheets, project tracking, and technical specifications-- Complete special project assignments, such as compiling, printing, binding, and document delivery-- Ownership of conference room and kitchen to include organizing and straightening.-- File management (paper and digital), including archiving-- Communicate with corporate administrative staff and distribute important information to Fort Collins team-- Coordinate fleet vehicle maintenance-- Communicate any building related issues to landlord and follow up on items-- Assist with office relocation coordination-- Organize and schedule submittal packets and information, assist with proposal drafts and graphics-- Assist project accountant as needed Wage Range $19- $23/hr. Determined by experience. In addition to your great salary, J-U-B also offers a competitive benefit package including bonuses for qualified employees, a flexible work schedule, and the ability to work in a team-centered, collaborative, and supportive atmosphere.To apply for this challenging position, please visit Requirements:-- 2+ years of customer service or professional office experience-- Minimum High School diploma or equivalent-- Must have valid driver's license-- Must be proficient with Microsoft Office Suite programs (mainly Word, Excel, and Outlook) and Adobe Acrobat-- Demonstrated attention to detail, self-motivation, and initiative-- Team-oriented focus with an interest in making J-U-B successful-- Basic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plus.-- State of Colorado Notary commission preferred, but not required-- Technical writing skills are a plusPI208085658

Keywords:, Fort Collins , Administrative Assistant, Administration, Clerical , Fort Collins, Colorado

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