Team Leader- (corporate Secretarial)

Company: Northern Trust
Location: Guernsey
Posted on: June 24, 2022

Job Description:

About Northern Trust:

Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally. With 130 years of financial experience and nearly 20,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.

As a Northern Trust employee (Partner), you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve.

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you would benefit from adjustments for any part of the employment process, please inform the recruiter to discuss your individual requirements.

We recognize the value of inclusion and diversity in culture, in thought, and in experience, which is why Forbes ranked us the top employer for Diversity in 2018.

Role/ Department:

This is an exciting opportunity for the individual to progress their career in the global funds or financial services industry.

The role requires the delivery of professional, effective, high quality corporate secretarial statutory services on behalf of a number of listed and unlisted companies, limited partnerships, fiduciary structures and unit trusts. The role includes the supervision and training of junior staff, and day-to-day management of the statutory responsibilities of the team including oversight of the timely completion of tasks by the team.

This position also includes managing the board relationship aspect for a small portfolio of Guernsey and non-Guernsey, listed and unlisted entities with the minimum of supervision in a professional, effective, and high quality manner.

We will provide the training, both in house and externally for maintaining the relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

The overall purpose of this position is to manage and carry out routine day-to-day company secretarial services and administration of corporate and fund structures, reporting to a Senior Manager of the department.

The key responsibilities of the role include:

Statutory Services:

* Manage a team of corporate secretarial partners
* Ownership and/or coordination of department projects, representing the department at internal management meetings
* Manage the statutory requirements of a portfolio of Guernsey and non-Guernsey, listed and unlisted entities with minimal supervision
* Undertake listing work for any listed entities within the portfolio, including drafting stock exchange announcements
* Organise, prepare and review documents for and take minutes of general meetings of listed and unlisted companies
* Manage accurate statutory books of portfolio including registers of members, directors and secretaries, ensuring that all amendments are made, and requests for registers are dealt with in a timely manner
* Manage statutory requirements of portfolio (i.e. statutory returns, annual & ad hoc filings, etc.)
* Review of prime documents (e.g. M&A, Administration Agreements, Prospectus, Scheme Particulars, Service Level Documents etc.)
* Board Services
* For a small portfolio, manage all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability, attending meetings and drafting minutes and resolutions for routine matters
* Maintenance of statutory and internal records, databases and procedure checklists
* Manage audit requests of corporate entities.
* Build and maintain strong working relationships with clients, colleagues and other business contacts
* Undertake routine and office clerical tasks where necessary.

Skills/ Qualifications:

The successful candidate will benefit from having:

* Institute of Chartered Secretaries & Administrators (ICSA) Professional or Diploma or equivalent
* A thorough knowledge of the offshore fund industry particularly with regard to the statutory and regulatory requirements for Guernsey vehicles.
* A reasonable knowledge of the London Stock Exchange and The International Securities Exchange listing requirements and continuing obligations would be advantageous
* An understanding of the key corporate governance Codes (AIC, UK and Guernsey)
* Ability to manage time and prioritise caseload effectively in order for own and teams deadlines are met deadlines to be met
* Good attention to detail
* Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
* Effective communication (written and verbal) with a good command of the English language
* Competent skills with Microsoft Office Suite and PDF, and experienced in the use of Word and Excel
* Understanding of end-to-end board meeting process

Working with Us:

We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and ethical companies. In return, we will support you with your personal and career goals in a number of ways:

Financial - Life Assurance, Disability Plan, Pension/ Gratuity, Annual Pay Review

Work Life Balance - Flexible Work Options, Incremental Annual Leave, Community Volunteer Days

Health & Wellbeing - Private Medical Insurance, Active Sports & Social clubs (lunchtime and after-work groups), Employee Assistance Program

Professional Development - Clear Career Path, Education Assistance, Recognition Programme, NT University (wide range of online, virtual & in-house training options) and employee-led Business Resource Councils dedicated to diversity and inclusion initiatives.

And Finally

We hope you're excited about the role and the opportunity to work with us.

We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.

Additional Information

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