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Office Associate

Company: Persistent Systems
Location: Fort Collins
Posted on: May 3, 2021

Job Description:

Job Description & Responsibilities:Persistent Systems is seeking an exceptional Office Associate who will provide company-wide administrative support from our Fort Collins, Colorado office. As the front-desk administrative professional, youll set an excellent impression for the companys customers, vendors, job applicants, and other callers and guests of the office. Youll be a key company resource, providing support to various functions, including but not limited to Human Resources, Sales, and Programs. To excel, youll have superior organization skills. a positive and inviting attitude, and excel in a fast-paced environment. This role reports to the Manager of Human Resources Operations.Position ResponsibilitiesAnswering calls to the companys main line and directing callers to the appropriate partyGreeting customers, vendors, prospective employees, and other guests to the office; following all applicable security procedures for visitorsMaintaining the office environment including monitoring inventory of office supplies and pantry items, ordering and restocking supplies as necessary; ensuring a neat and orderly office including emptying common area trash receptacles and arranging cleaning service visitsMonitoring and maintaining adherence to office health and safety protocols including, but not limited to, communicating safety practices to internal/external visitors; ensuring visitors follow safety protocol; maintaining PPE inventory; logging all visitors to the office; and managing the COVID-19 screening questionnaire process for all visitors to the officeCoordinating meetings, including scheduling, setting up conference rooms, and managing catering; arranging restaurant reservations when necessaryManaging calendars, including scheduling meetings and events, ensuring scheduling conflicts do not ariseCoordinating employee eventsPreparing written correspondences to internal and external partiesArranging and distributing company-wide updatesSorting and distributing mail to appropriate parties dailyAssisting with travel arrangements for employees and job candidates as necessaryAssisting with various other administrative and office support tasksJob Qualifications & Experience :Minimum QualificationsHigh school diploma or equivalent2 years of experience providing administrative/office supportExperience with travel coordinationExperience handling confidential information with appropriate discretionProficiency in Microsoft Word, Excel, and OutlookMust be able to lift 20lbsMust be able to work from the companys Fort Collins office location on a full-time basisPreferred QualificationsAssociates or bachelors degreeExperience providing administrative support in a growing, fast-paced organizationExceptional skills in verbal and written communication, relationship management, time management, and problem solvingExperience managing supply inventoriesExperience planning office eventsCompany Overview :Persistent Systems is a growing business that develops Mobile Ad hoc Networking (MANET) wireless radio systems for Government and commercial applications. The radios are typically worn on the person, mounted to manned vehicles, integrated into autonomous unmanned vehicles, or installed at fixed sites. The systems provide on-the-move data, voice, video, and situational awareness capability. Located in the heart of New York City, Persistent Systems is an exciting company that is passionate about delivering cutting edge products.by Jobble

Keywords: Persistent Systems, Fort Collins , Office Associate, Other , Fort Collins, Colorado

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