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Grant Specialist - Budgets (Journey)

Company: University of North Carolina Greensboro
Location: Fort Collins
Posted on: January 9, 2022

Job Description:

Posting Details

Requisition Number S2316 Position Number 998360 Position Classification Title University Program Specialist Functional Title Grant Specialist - Budgets (Journey) Position Type Staff University Information

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master's and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and "> Instagram.

Primary Purpose of the Organizational Unit

The mission of the Office of Sponsored Programs (OSP) is to provide comprehensive support to members of the UNCG research community engaged in the preparation and submission of proposals and the management of funded projects. As steward of the university's externally funded research portfolio, OSP is responsible for ensuring that all research proposals and projects adhere to UNCG's academic and research policies and meet its obligations to external sponsors.

Position Summary

The Grants Specialist - Budget (Journey) provides professional level support in the Office of Sponsored Programs. The position will report directly to the Director of Sponsored Programs at UNCG. The principal functions of the position are to oversee the budgeting process of filing for externally funded projects through the review, development, and oversight of the analytical and financial processes in the proposal development, review, and submission processes. The position requires frequent and independent interface with Principal Investigators and Project Directors, Contract and Grant Accounting staff, Associate Deans for Research and their staff, other research administration support staff, and periodically involves communication and negotiation with external sponsors (federal, state, private) to resolve unique budget related issues. The position takes the lead in all complex budget reviews (especially multi-disciplinary and multi-institutional budgets) and acts as backup for other Grants Specialists as needed. This position will serve as a central resource offering expertise in budget review for the proposals developed, modified, and submitted on behalf of UNCG.

Minimum Qualifications

BACHELOR'S DEGREE AND ONE YEAR OF EXPERIENCE RELATED TO THE AREA OF ASSIGNMENT; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.

Additional Required Certifications, Licensures, and Certificates Preferred Qualifications

It is preferred that the successful candidate have a Master's degree from an accredited college or university or a Bachelor's degree and 5 years of grants administration experience. It is preferred to have a minimum of three years of experience in budget preparation and review for externally funded projects. Pre-and/or post-award grants administration including financial management experience is preferred.

Applicants should have an extensive knowledge of programs, policies, and procedures of granting agencies (e.g., NIH, NSF, DoED, DoD) as well as corporate and private foundations and sponsors. Knowledge of relevant Uniform Guidance and FAR regulations is necessary. Experience in submissions via electronic research administration (eRA) including submission portals such as grants.gov, e-Grants, NIH eRA Commons, and NSF Fastlane/Research.gov is necessary. Knowledge of federal, state, and university grant programs that support research, instruction, and public service across disciplines and their submission process, especially their financial guidelines.

Experience with electronic submission platforms such as Cayuse or RAMSeS. Grant experience in a higher education setting is preferred. Demonstrated oral and written communication, analytical and problem-solving skills. Demonstrated ability to maintain a high degree of confidentiality. Demonstrated ability to work collaboratively and constructively with faculty, staff, senior level administrators, and sponsors in a fast paced, customer service-focused environment.

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail for your qualifications to be considered.

Applicants are required to upload the following documents with their electronic application:

* Resume
* Cover Letter
* List of References

Applicants are required to upload a list of references of at least three (3) professional references that includes:

* Name
* Company Name
* Type of reference (Professional, Supervisor, Colleague, Academic or Personal). One (1) of those references will need to be a current or previous supervisor.]
* Email Address
* Contact Phone Number

Applications are not successfully submitted until an online confirmation number has been received at the end of the application process.

Recruitment Range $50,253-$55,000 Org #-Department Sponsored Programs - 11502 Work Hours of Position 8 a.m - 5 p.m., M-F or as program needs Number of Months per Year 12 Posting Requirements Job Family Administrative & Managerial Career Banded Title University Program Specialist Open Date 12/13/2021 Close Date 01/06/2022 FTE 1.000 FLSA Exempt If other, please indicate If time-limited, please specify end date for appointment. Salary Grade Equivalency 70

Key Responsibilities

________________________________________________________________________________________________________________________

Key Responsibility

Budget Development, Review, and Oversight

Essential Tasks

Oversee technical pre-award support and some post-award support to principal investigators and project directors throughout the University in the development, review, and submission of all routine/complex grant and contract budget proposals by providing extensive analytical information and financial guidance for use in the proposal submission process. Review completed proposal applications and contracts for accuracy, completeness, and compliance with all fiscal requirements of the University, the University of North Carolina System, and the prospective funding agency. Ensure compliance with formats required by agency guidelines. In 2020/21, 521 proposals were submitted, totaling $165,326,990 in the amount requested

Key Responsibility

Post-Award Oversight

Essential Tasks

Review post-award budget prior to forwarding to the Office of Contract and Grant Accounting to confirm budget awarded corresponds with budget submitted. Advise PI's, project directors, and staff regarding post-award budget modifications as needed.

Key Responsibility

Training/Workshops/Seminars

Essential Tasks

Develop and provide training on the administrative and financial requirements of the various sponsors, particularly focusing on federal and state agencies. Provide training and instruction to PI's, PDs, project coordinators, and others regarding budget categories, allowable and allocable costs, grant guidelines, and procedures governing federal, state, and private proposal submissions.

Key Responsibility

Outreach and Other Duties

Essential Tasks

Develop relationships with units across campus to serve as a central resource for the pre-award financial aspects of grant management. Occasional contract (budget) negotiations with sponsors. Other duties, including acting as back-up and support to other grant specialists in non-budget related matters.

Competency

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Competency Professional Knowledge Competency Description

Knowledge of program policies, procedures, technology, best practices, and their theoretical bases. Ability to interpret and apply a variety of interrelated policies, procedures, and programs for clients and to address clients' non-routine issues. Knowledge of new theories, trends, laws, or precedents demonstrated by recommending and implementing improvements or necessary changes to policies, procedures, and/or program(s).

Competency Level Journey Competency Program/Project Administration Competency Description

Ability to administer and/or manage a program with established guidelines and standards in its entirety or to administer several components of a multi-faceted program. Ability to ensure program/project accountability. Ability to define scope, goals, tasks, deliverables, timelines, tools, and resources. Ability to assess the needs of the work unit or project. Ability to determine any gaps, and recommend changes in procedures, workflow, and work assignments to improve efficiency and effectiveness in performance of individuals and the work unit as a whole. Ability to develop and monitor program/project databases, schedules, and reports. Ability to ensure accuracy of data and compliance with program standards. Ability to perform professional program administrative duties, including technical decisions. Ability to collaborate in the development and completion of grants and contracts. Ability to administer pre-and post-award agreements. Ability to prepare related reports as required.

Competency Level Journey Competency Consultation Competency Description

Ability to advise and collaborate with clients, program participants, and others to resolve difficult issues in assigned program area(s). Ability to identify trends. Ability to recognize the impact of policies, procedures, and laws. Ability to apply knowledge and understanding of program culture, issues, and work relationships to address situations. Ability to share knowledge and critical thinking process. Ability to promote the use of best practices to achieve mutually agreeable outcomes in the resolution of issues. Ability to determine and document a course of action to address complex, ambiguous, or unique operational and/or programmatic issues in assigned area(s).

Competency Level Journey Competency Information Analysis and Decision-Making Competency Description

Ability to analyze business operations and/or financial statements for overall program administration. Ability to develop initiatives to meet program/project needs and objectives. Ability to assess and resolve unprecedented problems that require research and review of policy and procedures for the program or assigned components. Ability to resolve problems or compliance issues, based on delegated authority.

Competency Level Journey Competency Communication and Marketing Competency Description

Ability to maintain and enhance professional relationships to increase credibility for building support and reaching consensus when explaining and interpreting program policies and procedures within assigned area(s). Ability to convey sensitive information or decisions to clients. Ability to work toward mutual resolutions that are in the best interests of the organization and across organizational lines. Ability to promote and market assigned area(s) and persuade clients of the needs and beneficial outcomes of the program. Ability to plan and implement marketing strategies and functions. Ability to apply creativity to development of strategies and functions. Ability to take a lead in presentation of products and cultivation of donors. Ability to develop and conduct multiple training programs to meet organizational training needs. Ability to prepare teaching plans, and materials. Ability to identify objectives and provide instructions in a variety of training disciplines which include and encompass all levels of work.

Competency Level Journey

ADA Checklist

Physical Effort Hand Movement-Repetitive Motions, Reading, Writing, Hearing, Talking, Walking, Lifting-0-30 lbs. Work Environment

Applicant Documents

Required Documents

* Resume/CV
* Cover Letter
* List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* * Please indicate how you learned of the vacant position for which you are applying:
* UNCGjobsearch Website
* Greensboro News & Record
* Carolina Peacemaker
* Other Newspaper
* The Chronicle of Higher Education
* Inside Higher Ed
* Other Professional Journal
* NCWorks.gov
* UNC System Job Board
* Other Online Job Board
* Personal Networking
* Other


* If you selected "Other", please provide the name of the resource here.

(Open Ended Question)


* * Are you eligible to work in the United States without sponsorship?
* Yes
* No

Keywords: University of North Carolina Greensboro, Fort Collins , Grant Specialist - Budgets (Journey), Other , Fort Collins, Colorado

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